Hire the work, not the headcount.
Each Noctua agent owns one complete workflow — built on the tools you already use, governed by rules you approve, and managed by us every day. Start with one. Add more as the hours come back.
Lead Response & Qualification Agent
Speed wins deals. This agent answers every web form, email, and missed-call text in minutes — day or night — asks the qualifying questions you'd ask, and books qualified leads straight onto your calendar.
- Every lead answered in under 5 minutes, 24/7
- Qualifying questions tuned to your business
- Calls booked directly to your calendar
- Weekly digest of every lead and outcome
Works with: web forms, Gmail/Outlook, Google Calendar, common CRMs
Invoicing & Receivables Agent
You've done the work — this agent makes sure you get paid for it. It drafts and sends invoices on schedule, follows up on overdue balances with polite, escalating reminders, and flags accounts that need a human call.
- Invoices out the door on time, every time
- Polite, persistent follow-up sequences
- Overdue-risk flags before they become write-offs
- Monthly receivables summary in plain English
Works with: QuickBooks, Stripe, Xero, FreshBooks
Scheduling & Coordination Agent
Stop playing calendar tennis. This agent books jobs and appointments, confirms them, sends reminders that cut no-shows, and automatically offers open slots when someone cancels.
- Self-serve booking that follows your rules
- Confirmation and reminder sequences
- Cancellation backfill — empty slots get refilled
- Daily schedule digest each morning
Works with: Google Calendar, Outlook, Calendly, field-service tools
Customer Follow-Up & Reviews Agent
Your happiest customers are your cheapest marketing — if someone remembers to ask. This agent checks in after every job, routes problems to you immediately, and asks satisfied customers for a review while the goodwill is fresh.
- Post-job check-in on every customer
- Review requests timed for maximum response
- Unhappy customers routed to you same-day
- Win-back outreach for lapsed customers
Works with: Google Business Profile, email, SMS tools, your CRM
Reporting & Scorecard Agent
Most owners fly blind between bank-balance checks. This agent assembles a Monday-morning scorecard from your real systems: cash, sales pipeline, jobs in flight, hours billed, and the three things that need your attention this week.
- One-page weekly scorecard, no login required
- Numbers pulled from your real systems
- Trend flags before problems compound
- Month-end summary you can take to your accountant
Works with: QuickBooks, your CRM, spreadsheets, job-management tools
Back-Office Data Agent
Every re-typed record is an error waiting to happen. This agent moves data between the systems that don't talk to each other — orders to invoices, leads to CRM, timesheets to payroll prep — and reconciles as it goes.
- End double data entry between systems
- Nightly reconciliation with exception flags
- Clean handoffs: sales → ops → books
- An audit trail for every record moved
Works with: spreadsheets, QuickBooks, CRMs, e-commerce platforms
Don't see your workflow?
Scale-plan clients get custom agents built for workflows unique to their business. If a process is repetitive and rule-based, we can probably put an agent on it. Tell us what's eating your week →
Not sure which agent pays back fastest?
That's exactly what the $499 Operations Assessment answers — and the fee is credited toward your first month.